EAST TEXAS EMMAUS COMMUNITY STANDING
RULES
May 18, 2002
By action of the East Texas Emmaus Board on the above date, the
Standing Rules of the Community have been amended as follows.
Treasurer/Literature
1. The fees for Walks and Flights will be $110.00
2. Scholarships, when available, may be used for participants and
team. Team only 1 Walk per year.
3. The registration fee of $25.00 is not subject to scholarship.
4. LDs are given $175.00 toward their phone expenses. Phone
expenses above $175.00 are not reimbursed.
5. Head Servant and Head Chapel will receive $75.00 for servant and
chapel expenses. Any expenses above that will not be reimbursed.
Registration
1. Only complete applications are considered. The Pilgrim’s
pastor must sign their application.
2. Seven (7) days prior to a Walk/Flight, all sponsors are called to
verify attendance of the pilgrim/caterpillar for the weekend. They
are also told to bring the participant to the site of the Walk arriving
between 6:30 and 7:00 pm and to bring Agape letters from themselves,
family and friends. They are also reminded that Candlelight and
Closing are restricted to members of 4th Day.
3. As needed, persons moved from the waiting list to the participant’s
list are notified through their sponsors.
4. Persons remaining on the waiting list are placed on the participant
list for the next Walk/Flight and are notified directly by mail.
5. Persons who are unable to attend a Walk within one year will be
removed from the waiting list and asked to re-apply. The $25.00
registration fee is not refunded.
6. The LD will be given the list of pilgrims/caterpillars at the last
team meeting and all pertinent information pertaining to the
pilgrims/caterpillars will be given to the LD on the Tuesday prior to
the Walk/Flight.
Gatherings
1. Gatherings are to be arranged by the chairperson as soon as possible
after the New Year begins so that the hosting Church and the Community
are able to plan ahead for the event.
2. 4th Day announcements made at Gatherings must be approved by the
Board before being presented to the Community.
Kitchen
1. Emmaus food costs will be limited to $850.00 per Walk.
2. Chrysalis food costs will be limited to $1000.00 for Flights.
Agape Dinner
1. The Community will pay up to $175.00 per Walk/Flight for meat.
Team Selection
1. Persons selected for a "Head" position must have served as an
assistant in that area in the East Texas Community. This includes
Clergy.
2. Table Leaders must have worked at least one previous Walk/Flight.
3. Persons in the same family should not be in "Head" positions on the
same Walk/Flight.
4. A list is to be maintained by the Lay Director, Spiritual Director
and the Chair of Team Selection of persons who are not currently
eligible to serve on teams for Walks/Flights. The list is to be
updated after each Walk/Flight.
5. The 1/3, 1/3, 1/3 rule will be followed as much as possible.
6. Each Walk/Flight will have 3 ALDs, two of which are selected because
of their potential to be an LD in the future. This means they must
have already worked in the other team positions. The third ALD is
a former LD.
Nominations
1. At its February meeting, the Board will elect a three (3) person
Nominating Committee upon the recommendation of the ETEC Chair.
The Chair of the Nominating Committee shall be a member of the current
Board. The Nominating Committee will select those to run for the
standard three (3) year term and also persons to run for any shorter
term(s) necessary to fill vacancies in a standard class.
2. Before June 1, each Reunion Group may recommend one person from its
own active membership as a potential Board member. This person
must consent to being recommended and must have worked on at least two
(2) Walks or Chrysalis teams in this Community. The Reunion Group
must provide full name, address, telephone numbers, original Walk data,
team numbers for worked Walks and position(s) served.
3. In places where there are no Reunion Groups, or where they may fail
to act, any individual meeting the requirements set forth above may ask
to be considered as a potential Board member by obtaining the signatures
of ten (10) ETEC members to his petition. (Form furnished by the
Committee)
4. The Committee shall prayerfully attempt to balance the Board
representation from various parts of the Community, from various
denominations, from various local churches and with consideration for
age and gender representation.
5. At the July Board meeting, the Nominating Committee will present the
names and credentials of seven (7) laity and two (2) clergy for a
standard class as well as other names nominated to fill Board vacancies
as needed. The Board may make changes and then approve the
nominations. At the same meeting the Board will name the Community
Spiritual Director for the following year. The Community Spiritual
Director may not also be nominated for a clergy Board position.
6. The ballots will be delivered to the Community in the August
Newsletter and must be individually returned by mail prior to the
October Board meeting.
7. The Nominations Committee shall inform each nominee that during
their elected term, each Board member is expected to be an active member
of a local Reunion Group and shall attend all board meetings, Gatherings
and Walk Closings unless excused by the Board Chair in advance.
Newsletter
1. All persons who have worked or attended an East Texas Walk/Flight
will be on the mailing list and will receive a Newsletter unless they
request otherwise. All persons who have an email address will
receive the Newsletter via email to avoid the rising cost of postage and
returned mail.
2. Donations are gratefully accepted to defray the cost of the
Newsletter.
Film/Pictures
1. The film "In Remembrance", which belongs to the Community and is
viewed on each Walk, is to remain in the possession of the committee
Chairperson and will be given to the LD prior to each Walk.
Secretary
1. Meeting notices will be mailed or emailed to each Board member a
week prior to the scheduled meeting.
2. Meeting notices may also be handled by phone or email in the case of
an unscheduled called meeting.
Scrapbook
1. A scrapbook will be maintained and will be available at each Team
Selection meeting.